In this blog post, Susan Knorr, AgileValue Principal with over 20 years of experience in executive sales and marketing management, discusses PowerPoint sales presentation best practices and how to create a sales pitch that makes the most of that coveted one hour introductory meeting with prospective customers.

If your company relies on direct sales, indirect sales, conferences, events or webinars, chances are that PowerPoint presentations are still one of your go-to sales tools.  And yet for many prospects and customers, the very thought of sitting through another PowerPoint makes them cringe.  It’s even been dubbed “death by PowerPoint.”  The typical reasons come to mind; it’s too long; it’s boring; it’s not relevant.  Essentially, you didn’t even discuss how you can solve their problem until 45 minutes into the “sales pitch.”

More importantly, time is your only asset during a customer interaction.  Most customers will not provide more than one hour for an initial meeting.  And that hour had better not be completely consumed by the presentation and vendor doing all the talking.  If you don’t leave up to 30 minutes for the customer to talk, describe their needs, and provide feedback, it’s highly likely you will lose the deal.

The sales presentation best practices below provide a specific time structure and framework for an introductory PowerPoint presentation that will be truly compelling to your prospects.

First, the specific time structure.  The time it takes to deliver the pitch without any Q/A cannot exceed 30 minutes.  This leaves 15 minutes at the beginning for introductions and basic discovery of the customer’s perceived problem.  And this leaves another 15 minutes that can be used after the presentation for Q/A, feedback, and next steps.

Second, the slide deck must be short. This one is just 10 slides.  The goal is to get your prospects nodding and agreeing that you can solve their problem, better than your competitors, by slide 7.  If you do this in just 20 minutes, you have all that time to get to know your customer, their problem(s), the organization, and exactly how the decision will be made.  Now that beats listening to yourself talk, or more importantly, losing your customer’s attention and interest.

  1. Cover:  Typically this includes your name, your company name, your prospect company name, the date.  Use this time to NOT read the slide.  Instead, give your prospect a preview into the competitive advantage of your offering and its value proposition in their specific industry.   In other words, tell them “what you are going to tell them”.  Get their interest and attention.
  2. Company Facts:  This summarizes when founded, HQ location and offices, # employees, funding, # customers.  If yours is a small company, prospects will certainly want to know the stage of the company, size and viability.  If yours is a major corporation, prospects will want to know about how successful you have been in their specific industry.
  3. Market Overview:  Show the key markets your company serves.  Focus on your prospect’s industry.  Review the specific problem(s) you solve in their market and the benefits attained.
  4. Customer logos:  Display your marquee customers and partners for each key market. Talk about how specific customers, preferably in your prospect’s industry, have used and benefited from the offering.  Provide insight into the reasons your company was selected instead of your competitors without naming them.
  5. Offering: In one slide it’s important to list key features and functionality.  Review these, but focus on the ones that differentiate your offering and support your unique value proposition.
  6. How it works:  This slide should give insight into how your company’s offering is deployed, delivered, and used.
  7. Value proposition:  Your prospect has the basic facts now.  Map your offering, delivery and usage to the unique value proposition. Remember, while your value proposition can remain the same, its usage and benefits can vary.  For example, in geo-location services, the unique value proposition is that your offering can determine, with more accuracy than your competitors, the “likelihood” that a web visitor is at the same location as their device IP address.  This could be used for targeted marketing, on-line security, fraud prevention, or content distribution.  The benefits differ, but the unique value proposition remains the same.
  8. What the offering looks like:  This could be screen shots or pictures, but it should focus on visualization, prior to a demo.  It’s like buying a car.  I must visualize myself in the car first. Then I will want a test drive.
  9. Service, Support, Professional Services:  Be sure to let your prospect know exactly how they will be supported should they sign on the dotted line.
  10. Questions?

So let me encourage you to give this a try.  Instill confidence in your prospects so they will prefer to do business with you and your company.  Be specific and knowledgeable about their industry and their unique problems. Keep the thread of your value proposition, competitive advantage, and its proven benefits throughout the PowerPoint presentation, and it will be powerful!

Good luck and good selling!

A shocking 30 billion web videos being viewed in the US in November 2009, followed by 33 billion being viewed in December, suggest that the medium may only now be reaching its advent, if yet. It appears that all the hype about online video is appropriate, and has been all along. We don’t know exactly why, but statistics indicate that web video increases clicks and interaction time. The current metrics, analysis, and rhetoric of the Marketing/PR space are clear: leverage video now, or fall utterly behind.

That can be an unsettling proposition—and premature—considering that, quite like early television and advertising professionals, we still don’t know exactly where the medium is heading. On bolder days, I might even suggest that we’re hardly certain that video, especially when applied to a website, will remain a true medium. Perhaps soon, web video will come to be considered merely elemental to a greater picture, rather than self-contained.

More comparisons between web video and the early days of television are all too appropriate for this entry, but too numerous to list here. I may try to tackle that later.

Certainly, web video has distinguished itself some from traditional one-way motion picture like television, considering its inherent interactivity. Some even argue that as TV competes for viewership with online services like Hulu, it’s becoming more interactive, à la web video. Like early TV, online video technology is evolving quickly, indeed. What may seem like simple innovations by video platforms like Veeple—in this case, a second video layer that allows interactive, clickable tags—can change everything. This year’s CES saw booths everywhere beaming 3D web video from computer monitors. We should only expect more rapid changes with mobile video, as well.

That’s all well and good; but, regarding video in PR messaging and marketing, are we putting the proverbial carriage before the horse?

Throughout all these changes, no matter where the winds may carry online video, no matter what metrics may indicate, one principle will always remain constant: content is king. Not metrics. If your organization matches appropriate, engaging, rich messaging with suitable recipients, it will always be successful.

Sometimes, today’s rhetoric about web video misses the point, I think, and should be completely reframed. But I do understand that web video is such a nascent and thriving industry, our understanding and methods are likewise not yet fully formed. We’re in the “numbers phase,” I suppose, which understandably places great importance on metrics. For example, DoubleClick has been accurately measuring for years that ads that contain video garner much more click-throughs than ads that don’t.

Fair enough. But there is another tale metrics could never tell.

I’m a recovered film theory student. Having also migrated to web video/PR/marketing from the film and television industry like myself, many of my peers might similarly characterize themselves. Two popular film theorists named Kristin Thompson and David Bordwell advanced a catchy and nuanced method of criticism called “neo-formalism.” Very basically, neo-formalism suggests that a critic may approach a work of art (specifically, a motion picture) by determining the extent to which content is successfully conveyed by form. (In this sense, content is “that which something expresses, implies, or conveys.”) Ideally, a work’s form should be so transparent, that it’s virtually indistinguishable from content. So, a critic may address a work with such questions as, “Is this form appropriate for the content?” Or, maybe, “Does the form interfere with the content?”

Though I don’t necessarily wish to compare web video to cinema, this critical approach brings to mind some salient talking points:

  • Metrics isolate web video content from its form—be it advertising, PR, marketing, or vlog.
  • Metrics inherently disregard evaluation of content itself.
  • Based on metrics, it’s all too tempting to make observations like, “consider video for a higher click-through rate.”
  • Without content, there could be no metrics or form. That relationship is not reciprocal. Without words, there is no whitepaper; without images and sound, there is no video. So, despite what the metrics prove, it seems illogical to claim things like incorporating video increases click-throughs, because only content itself can do that.

What if your messaging—be it PR, marketing, advertisement, or other—isn’t suitable for video? For example, would it ever make sense to create a video version (form) of a whitepaper (content)? Probably not, since a video would be far too lengthy. PDF is more appropriate. Would you ever convert a table (content) to video form, only for the sake of adding video to your PR materials? Leveraging Flash may be appropriate, but graphical tables most likely transmit statistical information more efficiently than video. Is it prudent to integrate video in your organization’s next marketing blast if you have no initial concept of what that video may discuss, or what property or materials it may be leveraged with? No.

Does it make sense to create a PR video if you have nothing to say?

Rather than allowing results-based metrics to form your PR media, perhaps it’s wiser to begin with some more fundamental questions. What is the message, if indeed there is one? Who is the target audience? How can we best engage them with this particular message?

In other words, what form best fits this message to this target audience—video, text, graphic, image, or other? In this light, it may become clear that video isn’t the appropriate form at all.

For what it’s worth, as a PR/marketing video producer, I can’t recall one occasion where that last question presented itself before the obvious attendant answer. Once we honestly evaluate the content, or the message, creative strategies and forms tend to present themselves naturally and organically.

If we allow them, strong messages can literally form themselves. That is a power metrics, and even form, simply don’t possess.

Because, content is king, after all.

People respond to visual communications – a picture paints 1,000 words, as they say.

In the past two years online video has transformed the communications landscape for businesses – and now the video revolution is fully underway.

Chew on these numbers a bit if you’re still not convinced that video is a powerful medium:

  • 52% of all Internet traffic is driven by online video.
  • More than 70% of all Internet users watch videos online.
  • In a single month, YouTube presented 9.5 billion videos to 138 million American consumers.
  • 123 million Americans watched videos online during every single month of 2007.
  • When Cisco added streaming video to its website, the traffic to its website increased by 600%.

Savvy businesses are using video across the customer lifecycle from generating awareness to advocacy – driving better results and greater return from their online marketing investments. With the explosion of online video, businesses taking advantage of this medium are leapfrogging their competition with communications that break through the clutter and connect with prospects and customers.

If you’re ready to get the camera out, here are several take away tips that may help:

  • Walk before you run. Start small and see what the possibilities are – video news releases, video articles or product tutorials are a good way to test the waters. Then you’re ready to move to bigger apps like video blogging and video podcasts.
  • Edgy is good but B2B companies need to keep content appropriate for business audiences. Video will always have inherent risk (you can’t control perception as well as written communications) but you should not add to the risk by overtly offending the viewer.
  • Always remain authentic and relevant to your audience. Don’t try to fool people with scripted or overproduced video content that has no real value.
  • Video ROI measurement includes easy tactics like number of plain views, star feature ratings, comments with feedback and having your video marked as a favorite – so use them to your advantage.

As an industry, we’ve only hit the tip of the iceberg in terms of what video apps will emerge. No doubt about it – if used smartly, video is a killer addition to your PR 2.0 and lead generation arsenal.